Package your ideas into “applicable projects”. Assessors buy clarity. Make ready-made project packages to pick up.

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Title & purpose (2–3 lines) – why is this needed in our town?
Target group – who is being reached, how many, how do we know they will come?
Activities & timeline – three phases are enough: preparation – implementation – dissemination.
Results & follow-up – 3 concrete effects + how you measure them.
Budget (overview) – Income: support X, support Y, own income (e.g. 100×100). Costs: fees, premises/technology, marketing, travel, administration (max X%).
Risk & plan B – 2 risks + how you reduce them (e.g. illness: double staffing; premises unavailable: reserve premises booked).

 

Example – budget line (template):
Income: Municipality 40,000; Region 60,000; 100×100 (12 months) 24,000; Tickets 15,000 → Total 139,000
Costs: Fees 70,000; Technology/venue 25,000; Marketing 15,000; Travel 12,000; Administration 10,000; Unforeseen 7,000 → Total 139,000

 

Short checklist before submission:
Does the text match the funder's criteria line by line?
Is co-financing or own contribution clearly stated?
Are appendices named correctly and referenced in the text?
Are goals and indicators measurable and reasonable for the timeframe?

Application folder

70% of every application is reusable. Save time and avoid errors.

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01 Organization

statutes, minutes of elected board, org. no., contact, bank certificate.
02 Activities

1-page description of activities (purpose, target group, track), annual plan.
03 Merit CV

brief description of key personnel (max. 1 page/role).
04 Finance

latest results/balance sheet, audit report (if available), price list/fee principles.
05 Policy

equality/accessibility/child safety, environment (short and concrete).
06 Visual

10 images (name, photo: photographer, year), logo, press quote.
07 Standard texts

100, 250 and 700 words about the association; 3 public effects; 3 indicators.
08 Certificate/LOI

2–4 standardized letters of support (municipal partner, school, student union, local sponsor) with editable dates.

Plain text templates to fill in:
"About us 100 words": We are a non-profit in [city]…
Indicators (measurable): Number of participants, number of performances, proportion of young people 13–25, number of collaborations, audience satisfaction (survey, 1–5).

"who-what-when"

Make a yearly map of what you will apply for, from who and when you need to do it.

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List 6–12 possible funders (municipality, region, Arts Council, foundations, sponsors).
For each: deadline, amount level, co-financing requirements, target group, assessment criteria, necessary attachments.
Mark an A-priority (must have) and a B-priority (good to have) per quarter.
 

Appoint Responsibility Roles: Project Owner, Budget Manager, Attachment Manager, Proofreader.
 

Put everything in a shared document and book the calendar backwards: T-28 days draft, T-14 budget locked, T-7 attachments ready, T-2 proofreading.